I accept the terms and conditions of coaching at Fig Tree Pocket Equestrian Club and agree to comply with them. I understand that the FTPEC Committee may exclude me from membership, training/ coaching at FTPEC and / or competitions in the event that I breach these terms and conditions. 1. Code of conduct a) All FTPEC members, and non-members, have a right to expect good manners and courtesy from each other, and a responsibility to give it in return. Bullying and harassment of any kind will not be tolerated. This applies to anyone attending the FTPEC club grounds. b) FTPEC is used for coaching purposes at the sole discretion of the Management Committee and all instructions from the Management Committee must be adhered to. 2. Membership and Cost a) All riders must be current financial members of Equestrian Australia. Non-FTPEC riders will be required to enter their EQ number which will be validated as part of the Nominate booking. b) The charge for cross country and sand arena bookings is $40 incl. GST per horse with a minimum of 2 horses i.e., $80 incl. GST per booking unless otherwise determined by the committee. To avoid this charge, FTPEC recommends riders become an FTPEC member. It is a requirement for coaches to use the FTPEC Clinic template from Nominate which will appropriately charge non-FTPEC members when they book lessons. c) For very large groups or exclusive ground hire please view the Ground Hire page for more information. 3. Booking FTPEC grounds for a clinic a) Once approved to coach (Register to Coach), coaches will be supplied a booking form to book facilities to teach on. Facilities include the Dressage Arena, Jumping Arena and Cross Country course. For safety purposes, the number of coaches are limited per facility. Failure to book will result in a written warning per clause 10. Bookings can be made up to 120 days in advance. b) Non-FTPEC Ground Hire Charges: if riders are non-FTPEC members, coaches are required to use the FTPEC Clinic template from Nominate. This template will ensure that entries have appropriate EA membership, Club membership (or if not a member of the Club, they will be charged the appropriate hire fee) and a completed digital Horse Health Declaration. If all riders are FTPEC members, using this Nominate template is not required. c) For Full Day bookings, a flyer will be produced by the Club for promotion to Club Member’s and on social media. 4. Insurance a) All coaches must have adequate insurance including $20m public liability cover. b) Coaches must supply the committee with a copy of their Certificate of Currency annually via the Register to Coach form. 5. Biosecurity a) Non-FTPEC members: by using the FTPEC Clinic Nominate template, rider’s will complete an online digital Horse Health Declaration. b) Personal hygiene and hand washing must be always adhered to. c) If you are unwell and have any symptoms of Covid19 you must not attend the grounds. 6. Manure, hay and yard cleaning a) Please ensure all manure is bagged, free of hay, tied off with baling twine and left in the communal area by the gate to the yards complex. b) Washbays must be cleared of any manure. c) Please do not leave manure piled up around fence posts or in wheelie trolleys. d) Please do not throw manure under trees or on the ground near the front gate or behind the wash bay. e) Any hay and hard feed is to be taken home by participants or disposed of in rubbish bins on site. f) Individual yards must be cleaned after use of all manure, hay, bedding and shavings. g) Cleaning bond of $50 for overnight yards may be forfeited on individual bookings where yards are not left clean as above. 7. Safety a) Helmets Helmets must be worn by all riders when on horseback at all times. Helmets must meet current Australian standards and must be yellow tagged before a rider can ride. A rider may void an insurance claim if they were not wearing a helmet that meets current Australian standards. b) Falls The committee must be advised of any fall of a student or coach from a horse via email within 24 hours’ of the incident. A mandatory EA incident report must be completed for any fall. Incident reports can be completed HERE. Call QAS on ‘000’ if a rider appears hurt or injured in any way. c) Concussion Protocol The committee will not allow any student/clinic attendee who is currently following the concussion protocol set out by EA, to ride on FTPEC grounds. As a rider it is your responsibility to advise the committee if you are affected by this protocol. 8. Arena a) Please ensure the take-off and landing areas in the arena are raked after using the show jumps. b) All manure must be removed from the arena and placed into feedbags. c) Do not use standalone pole wings for upright/vertical fences. Standalone pole wings are to hold the back rail of an oxer fence only. d) Upright/vertical fences and the front rail of an oxer fence should be held up by jump wings only. e) No galloping in the arena. 9. Cross Country Course a) A body protector manufactured to the EN13158 or BETA standard must be worn (and visible) by all riders on cross country who are jumping fences, regardless of experience level and fence height. b) Fences must be jumped in the direction that they are ridden in competition. Please check the position of ground bolts should you require clarification. Ground bolts are positioned at the front face of the fences. c) The coach must notify FTPEC via email if any MIM clip is activated on a frangible jump. The jump should not be used until the MIM clips are replaced. d) No bitless bridles or hoof boots on cross country. e) Coaches are expected to coach to ground conditions including being respectful of other coaches & riders, sensible around agistee horses and considerate of the quality of the ground. 10. Parking Area a) Please remove all hay and manure from the parking area. All areas utilised for parking must be left clear of hay and manure. 11. Toilets and rubbish bins a) Toilets must be left in a reasonable manner. b) All litter and rubbish must be placed in the garbage bins. General waste and recycling must be separated and put in the correct garbage bin. 12. Failure to follow protocols a) Should a coach fail to follow the protocols clearly set out above, the committee reserve the right to disallow any future ground use by that coach for a set period or indefinitely. FTPEC has a three-warning system in place to enforce adherence to its rules and bylaws. Warnings are issued at the discretion of the Management Committee, but must be issued in writing and state the reason for the warning. The warning system works as follows: a) At the first written warning, the coach is placed on probation for up to 3 months from the issue date and is no longer entitled to coach non-FTPEC members on Club grounds. b) At the second warning, the coach is placed on probation for 6 months from the issue date and is no longer entitled to coach non-FTPEC members on Club grounds. c) Upon issuance of the third written warning, the coach is disallowed any future ground use.